The Secretary’s jewel is the Crossed Quill Pens. He acts as the Lodge Recorder, functioning similarly to a corporate C.O.O. (Chief Operations Officer).
The Secretary’s Lodge Officer duties require a high degree of Lodge experience, Masonic knowledge, diplomacy and, above all, detailed paperwork skills. The Lodge Secretary is the backbone of any Masonic Lodge and he holds a position of great responsibility. He sits to the left of the Master.
His duties require him to handle all correspondence to the members, minutes of Lodge meetings, petitions of new candidates, maintain a continuous (and accurate) Lodge member roster, and many other administrative duties. He compiles an ongoing list of new candidates, tracking which degrees each candidate has undertaken. From his member list, he sends out the annual dues notices and receives dues payments. He communicates with other Lodges and the Grand Lodge, types letters, retrieves the mail and helps the Master organize his meetings.
The Secretary must be well versed in Grand Lodge By-Laws for his jurisdiction and his own Lodge's By-Laws.
A very experienced member usually resides in this chair … he may be a Past (Worshipful) Master of the Lodge. While it is not a prerequisite, due to the number of hours that this position requires, most (but not all) Lodge Secretaries are retired, therefore enabling them to devote the many hours required which are necessary to this position. Depending on location and Lodge preference, the Lodge Secretary is often the only paid position within the Lodge.